Privacy when sharing files
Reduce accidental disclosure and understand the boundaries of link-based sharing.
1 min read
Treat the link as access
The sharing link is not tied to the identity of the intended recipient. Anyone who obtains it may be able to download the file while access is available. Send it through a private channel and double-check the destination.
Avoid including sharing links in public documents, issue trackers, or messages with unintended recipients. A short retention window does not prevent disclosure while the link works.
Review what you are sending
Check for personal information, comments, tracked changes, location metadata, and unnecessary attachments before uploading. Share only material you have permission to distribute.
For confidential files, consider encrypting them locally with a trusted tool before upload. Send any password through a separate channel. Standard and Pro plans can also protect a sharing link with a password, but OneTimeFile does not provide end-to-end encryption.
Read the privacy information
Review the Data Privacy and Disclaimer pages for the service policies. Anonymous sharing still involves cookies and infrastructure; it is not a promise of anonymity.
For regulated or highly sensitive information, follow your organization’s approved sharing process instead of assuming a temporary link meets every compliance requirement.