Preparing files for sharing
Make your file easier to recognize, download, and open before creating a link.
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Review the final version
Open the file locally and confirm that it is the version you want to send. Use a clear filename, but avoid putting confidential information in the filename itself.
Check document comments, tracked changes, hidden sheets, and image metadata. Exporting a clean copy can help, but inspect the result rather than assuming that an export removes all private information.
Bundle multiple files
The upload interface accepts one file at a time. To send several items together, create an archive such as a ZIP file using your device’s existing tools.
Use understandable folder names and include only the required files. Check the final archive size against the upload limit; compressed media often does not shrink much further.
Check recipient compatibility
Choose a format that the recipient can open. If you encrypt an archive, confirm that they have compatible software and send the password separately from the sharing link.
Keep the original until receipt is confirmed. A one-time transfer is not a substitute for your own backup, and it does not prevent the recipient from keeping a copy.